Please note: Some of the content on this page was published prior to the launch of Creative Australia and references the Australia Council. Read more.

Creative Leadership Program

A new professional development program supporting  35  artists and  creative  workers to create transformative change.

Are you making change through your arts practice, collective, organisation or community? Do you want to collaborate with others to develop skills, knowledge and capacity to practice leadership?

The Creative Leadership Program is a new 18 month professional development program supporting artists and creative workers with at least five years experience from any career stage. This program brings diverse forms of arts and cultural leadership together to create transformative change in our complex world.

Across the program, you will engage in-person and online in mentoring, training, workshops, peer-to-peer coaching and conversations. You will spend time on Country learning from First Nations Elders, connect with artists, be guided by experienced facilitators and hear from speakers working across and beyond arts and cultural work.

The program includes:

  • $7,000 grant for self-directed professional development
  • 2 in-person multi-day workshops in a regional location
  • 12 online peer-to-peer coaching sessions
  • 3 online keynote conversations
  • optional attendance at a networking event in your region.

You must be available for all in-person and online program activities to be eligible to apply. Find out more under Dates below.

You will focus your exploration of leadership practices through one of three leadership themes:

  • Inspiring climate action
  • Transforming how we work
  • Creating shared value

Find out more under Leadership Themes below.

With a diverse group of participants from across different art forms and career stages you will be part of a program that prioritises wellbeing, access and cultural safety in creative environments. Together you will exchange expertise, explore new perspectives, spark ideas and create lasting networks.

Creative Australia is committed to increasing the diversity of leadership in our sector and will prioritise applications from First Nations people and people who are d/Deaf or disabled in the 2024–25 program.

We will provide customised access and inclusion support. Find out more under Access and Inclusion below.

There is no program fee and there is a range of support available. Find out more under Costs and Financial Support below.

If you have any questions you can find a time to chat with Adelaide or Emerald from the Leadership Program team via our online booking portal or send an email to leadershipprograms@creative.gov.au.

You can also view our webinar, or join one of our live Question and Answer sessions. Find out more under Information Sessions below.

Easy English

Easy English uses text and images to share information simply for people who find it hard to read English. Download the Easy English Guide in PDF or Word (text only).

This opportunity is only open to:

  • individuals
  • Australian citizens or Australian permanent residents
  • practising artists or creative workers with a minimum of 5 years experience in the arts and cultural sector
  • applicants primarily working in First Nations Arts and Culture, Community Arts and Cultural Development, Emerging and Experimental Arts, Multi-Arts, Music, Dance, Theatre, Visual Arts and Literature and the intersections of these artforms.

You cannot apply if:

  • you received a grant from Creative Australia in the past and that grant has not been satisfactorily acquitted
  • you owe money to Creative Australia
  • you are a group or an organisation
  • you work primarily in film, fashion, graphic design, screen, gaming or architecture sectors
  • you are under 18
  • you participated in the Future Leaders or Arts Leaders programs that took place in or after 2019.

You can only submit one application.

Creative Australia is committed to increasing the diversity of leadership in our sector.  

Applications from First Nations people and people who are d/Deaf or disabled will be prioritised for the 2024–25 program. This aligns with our strategic goals of increasing the representation of First Nations people and people who are d/Deaf or disabled in our leadership programs.  

We provide customised access and inclusion support for First Nations, d/Deaf and disabled participants in our programs.  

We also continue to strongly encourage applications from younger people, older people, as well as people who identify as culturally and linguistically diverse, LGBTQIA+, and people based in regional and remote Australia. We also acknowledge that identity is intersectional and encourage people at intersections of these identities to apply. 

You can read more about how we assess applications under Assessment below. 

We will work closely with you to understand your access needs and create an access plan for the program if required. This can include things like:

  • Auslan interpretation
  • captioning
  • having a support person and/or carer attend the program with you, and
  • travel and accommodation support for you and/or your support person or carer.

We can also provide support for childcare, cultural practices, internet access, financial and/or learning access needs.

If you are a parent or carer, we can discuss support to enable you to attend the program such as attending in-person events with your family or making arrangements for childcare.

We take a person-centred approach that strives to achieve an accessible, inclusive, culturally safe and trauma-informed environment for everyone.  

Please contact us if you would like to discuss the support available. Email Adelaide and Emerald from the Leadership Programs team via leadershipprogram@creative.gov.au or you can find a time to chat via our online booking portal.

If you need help to speak or listen use the National Relay Service.

 

$7,000 grant: to support your professional development and exploration of your chosen leadership theme. See Leadership Themes and “How can I use the $7000 grant” in our FAQs for more information.  

Online program induction: runs for 3 hours, online, with screen breaks. Meet your fellow program participants and the Program Facilitator. Learn more about how to prepare for the program, what to expect and how to get the most from this opportunity.  

In person workshops  
  • Leadership and Wellbeing Workshop: runs for 3 days, in-person in a regional location. Connect with your fellow participants, the facilitator and special guests. Spend time connecting to Country, share meals, learn about diverse leadership practices and creating shared wellbeing. Start to set your goals for the program.  
  • Future Focused Workshop: runs for 4 days, in person in a regional location. Ahead of this workshop you will re-connect online with fellow participants to explore your chosen leadership theme. Then, meet in-person in three groups aligned with your leadership themes to develop shared solutions and approaches. Take your learnings back into your practice, professional context and networks. Reflect on your leadership journey. 

Online keynote conversations: 3 events, each 3 hours, online with frequent breaks. Learn from engaging and provocative speakers about key issues in leadership practice. Share your reflections and perspectives with your fellow participants.  

Online peer-to-peer coaching: 12 sessions, each 1.5 hours, across 2 blocks. Connect in small groups of 5 to 6, using the Creating Out Loud framework. Share and discuss personal and professional opportunities and challenges in leadership. Sessions will be facilitated by alumni of Creative Australia’s Leadership Programs.  

In-person leadership networking event: an optional in-person event held in a host city in your broad geographic region. A chance to broaden your networks with Leadership Program Alumni and hear from guest speakers.  

Online program induction 1–3pm AEST, Wednesday 17 July 2024 online
Leadership and Wellbeing Workshop Wednesday 28–Saturday 31 August 2024  in-person
Keynote conversation #1 1–4pm AEST, Wednesday 18 September 2024 online
Weekly peer-to-peer coaching sessions (block 1) Monday 23 September–Monday 28 October 2024 (six sessions, 1.5 hours each) online
Keynote conversation #2 1–4pm AEDT: Wednesday 26 February 2025 online
(optional) Leadership Networking event February and March 2025, dates to be advised in-person
Weekly peer-to-peer coaching sessions (block 2) Monday 3 March–Monday 8 April 2025 (six sessions, 1.5 hours each) online
Keynote conversation #3 1–4pm AEST, Wednesday 9 July 2025 online
Fortnightly Future Focused Workshop preparation sessions Monday 14 July–Monday 8 September 2025 online
Future Focused Workshop: In-person Tuesday 16 September–Saturday 20 September 2025 in-person

Please note that the exact times and dates for the weekly peer-to-peer coaching sessions and the Future Focused Workshop preparation sessions will be agreed between you and the other participants in your small group.

In this program we want to explore leadership as a practice dedicated to creating positive change.

We understand that leadership can be practiced in many different ways and can mean different things to different people. We are open to diverse ideas about what leadership is. We are particularly interested in leadership that can be collective, collaborative, facilitative and that distributes power.

When you practice leadership, you behave in line with your values. You draw on your resources, experience, knowledge and skills to act ethically and create change. Sometimes you do this on your own and sometimes with others. It might happen in different parts of your arts practice, with organisations you work in or with, or audiences and communities you are connected to. Your leadership practice might be quiet, not always visible from the outside, or you might be very vocal and public in your advocacy.

You may find the word ‘leadership’ challenging or uncomfortable. We acknowledge that for some people, this word has negative associations with control and feels lonely. We will explore this in the program and make space for other ways to describe and enact leadership practices.

The program will include opportunities for you to explore a broad range of issues and questions about leadership practices, as well as your specific areas of interest. We will also invite you to extend and focus your leadership practice by choosing and exploring one of three leadership themes.  

The three leadership themes to choose from are: 

  • Inspiring climate action 

Explore and critique the systems creating the climate crisis. Engage with climate justice and strategies for sustainability. Collaborate to create actions that respond to the complexity of the climate crisis for the arts and culture sector.   

  • Transforming how we work 

Imagine new ways of working together in arts and culture. Consider collective and distributed leadership as models of systems change. Explore business model innovation and how we are responding to digital transformation and disruption.  

  • Creating shared value 

Investigate powerful ways to advocate for the value of arts and culture. Craft compelling pitches for the role arts and culture plays in sustainable economies and healthy equitable communities.

We will ask you to spend some of your $7,000 grant on learning connected to your chosen leadership theme. We can assist you with suggestions on training, conferences and mentoring opportunities connected with your chosen leadership theme.

In the 2 months before the Future Focused Workshop you will attend fortnightly, online exchange sessions with your peers and guest speakers on your chosen leadership theme. At the Future Focused Workshop (in September 2025) you will explore your chosen leadership theme with a smaller group of your peers (10-12 people) and develop ways to influence and co-create frameworks for action.

You should have a strong interest in and commitment to exploring the leadership theme you choose. You do not have to have experience creating or working on projects in this area. Select a leadership theme that you feel inspired by, where you want to influence change and future directions.

The leadership themes are broad and can include a very diverse range of ideas, challenges and opportunities for making change. In your application you will have an opportunity to tell us what aspect of the leadership theme is interesting to you.

Your choice of leadership theme will not affect how competitive your application is. However, we will aim to ensure that there are equal groups for each theme (approx. 10-12 people each).

Information Sessions and videos

Program introduction 

A webinar about the program and how you can apply is available here and below. The webinar is Auslan interpreted and has closed captions.

Auslan introduction 

We welcome people who use Auslan in our programs and will work closely with you to ensure you have access to your preferred interpreters. You can view our Auslan introduction to the program here.

Question and answer sessions 

We will host two question and answer sessions where you can anonymously submit questions about the program, and we will answer them live. 

These sessions will be Auslan interpreted and live captioned. A recording of each session will be posted here after the event.  

Information session for d/Deaf or disabled people 

We are working with Accessible Arts NSW to co-host an information session about this program. In this session we will explore diverse leadership practices and how you can prepare an application for the program.  

We will shortly provide details about other information sessions for d/Deaf and disabled people here.


There is no program fee.

We will ask you to arrange and pay for your own travel to and from the in-person workshops. This cost will vary depending on where you are travelling from. See Financial Support to find out about the support available for travel.

All other program expenses will be covered by Creative Australia. This includes accommodation, food, ground-transport to and from in-person workshop locations.

We can offer support payments to assist artists and creative workers who are un-waged or under employed. This payment is designed to enable more equitable participation for those without a regular, reliable income including independent artists and creative workers.

The payment is $2,000 ex GST and will be paid in two equal instalments at the start of the program (June 2024) and in the middle of the program (March 2025). If you need this payment in different instalments so it does not affect other payments or benefits you receive, we can discuss this with you. 

We ask you to request this support payment in your application. Requesting this support payment will not affect how competitive your application is.

If you face barriers to covering the full cost associated with travel to attend the in-person program activities we can provide support. This can include if you are un-waged, under employed or low income.

We will ask you to tell us if you think you will need support for travel costs in your application. Requesting support for travel costs will not affect how competitive your application is.

If you are accepted into the program, we will work with you to determine the support you need.

Applications will be reviewed by Creative Australia staff and industry advisors. Your application will be assessed based on how well it addresses the selection criteria below, and in line with Creative Australia’s commitment to diversity and inclusion.

The selection criteria are:

  1. Timeliness and relevance of the program to the applicant’s leadership development.
  2. Motivated and respectful approach to personal and collaborative learning.
  3. Commitment to creating positive change in the Australian arts and culture sector.

In the application form we ask you some questions to help you respond to these criteria. You should also make sure what you write in your application responds to these criteria.

Applications from First Nations people and people who are d/Deaf or disabled will be prioritised for the 2024-25 program. We will also prioritise applications from individuals who have not yet participated in a Creative Australia (or Australia Council) leadership program.

We also continue to strongly encourage applications from younger people, older people, as well as people who identify as culturally and linguistically diverse people, LGBTQIA+, and people based in regional and remote Australia. We also acknowledge that identity is intersectional and encourage people at intersections of these identifies to apply. 

In our selection process we will also ensure that there is equitable representation of: 

  • people based in metro, regional and remote areas 
  • people at different career stages 
  • people working in different artforms. 

The total intake for the 2024-25 program will be 35 individuals. 

Click on the ‘Apply Now’ button at the top of this page to go to Fluxx, our system for managing applications.

You will need an account to use Fluxx. It can take up to two business days for a new account to be approved. If you have an account already you can log in.

Select ‘Apply for a Grant’ from the left panel menu. From the list of opportunities select ‘Creative Leadership Program’.

The application form will require you to fill in some of your details, select from some options, respond to questions and submit support material.

You will need to respond to the following questions:

  1. Introduce yourself and tell us how you practice leadership
  2. Why do you want to participate in this program and why now?
  3. Tell us about a time you worked together with others to create change
  4. What leadership theme have you chosen?
  5. Tell us what interests you about this leadership theme and how it relates to your leadership practice.

We encourage you to submit a video to answer Question 1. You may submit a link to a video of up to four minutes. You can submit a video in Auslan. Please upload your video under the support material section of the application form.

In the application form you can request a support payment and tell us if you think you will need support with travel costs.

Support material

  • A CV (up to two pages) illustrating your creative and/or professional experience
  • A link (URL) to a video (up to four minutes) to answer Question 1 (optional).

Yes. All applicants based in Australia must have an active Australian Business Number (ABN). The name of the applicant must match the name of the ABN and the name of the bank account we pay the grant into. There are no exceptions to this rule.  

If you cannot provide an ABN and bank account that are in the same name as the applicant, you will need to nominate an administrator for your grant. You can read more about what this involves on Creative Australia’s Administered Grants page.

Please contact Adelaide and Emerald from the Leadership Program team via leadershipprogram@creative.gov.au if:  

  • you would like these guidelines in another format
  • you want to submit your application in a different format including video, audio, Auslan or other form. You can also read more about accessible application formats on our Accessibility
  • you want to submit your application in a language other than English. You can also read more on our Languages Other Than English.

We will not assess the quality of your chosen format, just what you tell us.

We are available to assist you in understanding the program, application requirements and submitting your application. We do not review application drafts.

Adelaide and Emerald from the Leadership Program team can assist over email leadershipprogram@creative.gov.au or you can find a time to chat via our online booking portal. 

If you need help to speak or listen, please use the National Relay Service.

Additional support with your application can be discussed where needed. Where the additional support required is beyond the scope of what our staff can provide, we may recommend speaking to an appropriate organisation for further assistance.

Frequently asked questions

This program is for artists and creative workers practicing leadership who:

  • are open to diverse approaches to leadership
  • are ready to explore key opportunities and challenges facing the arts and cultural sector
  • are able to commit to self-directed and collaborative learning, reflection and problem solving with a diverse group of peers
  • can actively take shared responsibility to co-create an environment of anti-racism, inclusion and cultural safety
    aspire to develop their skills, knowledge and capability to make change.

You might be ready for this program if you meet the eligibility criteria and:

  • you are in the early stages of your leadership practices – you don’t need to be an expert, we’re interested in your strengths, aspirations and commitment
  • you have lots of leadership experience but are looking to extend your practice, address complex challenges and cultivate new networks
  • you are living and working across Australia in regional or remote locations – we value the expertise and experiences of artists and creative workers living outside metropolitan areas.
  • you are working at the intersection of eligible art forms (see the section ‘Eligibility’), and academia, gaming, fashion or graphic design. You cannot be working primarily in these industries.

A group of 35 artists and creative workers from a variety of locations, artforms, career stages and lived experiences. It will include independent artists and creative workers, people working in organisations and people engaged in community and cultural practices.

We support practising artists or creative workers. While you may not regularly earn income from your practice, you must be identified and recognised by your peers as someone who makes or practises art or contributes as a creative worker. This may include cultural practitioners, editors, producers, curators, lighting and sound designers, and arts managers.

Participants must have a minimum of five years of experience in the arts and cultural sector. This can include working in both paid or unpaid roles, independently, with your community or within organisations.

If you have the minimum five years of experience, the program is for participants at all career stages. This includes participants who might describe themselves as early career, mid-career or established.

Please contact us if you are not sure if you have the required minimum experience.

We welcome applications from artists and creative workers working in commercial parts of the sector including but not limited to music, musicals, publishing, commercial visual arts and commercial dance.

We expect that you:

  • attend all the program activities or let us know if you’re prevented from attending due to urgent or unexpected matters
  • commit yourself to exploring and developing your leadership practices
  • demonstrate respect and reciprocity with everyone involved in the program
  • are open to new ideas, perspectives or opinions that are different from your own
  • share your learning, reflections and plans for change with your organisations, collectives, communities and collaborators
  • tell us if you need support or guidance
    provide constructive feedback and reflections on your experience to help us create the best possible program
  • complete a short formal acquittal report at the conclusion of the program.

The program will run for 18 months from July 2024–December 2025. You must be available for all compulsory program dates. See Dates above for more information.

Yes. You must be available for all program activities across the 18-months to be eligible to apply.

The peer-to-peer coaching sessions will happen in small groups across the date periods noted above. These groups will be curated by Creative Australia. The exact day and time of the peer-to-peer learning sessions will be set to suit each group’s availability.

The Leadership Networking event is optional and you do not need to be available for this to be eligible.

The program will be delivered both in-person and online. The two in-person workshops will take place in the same regional location. The online activities will take place on web conferencing platforms like Zoom.

We will work closely with you to support your access to physical and digital spaces we use during the program. Find out more in Costs and Financial Support 

The in-person workshops will be an opportunity for all participants to meet for learning, peer exchange, and conversation. The workshops will be guided by our Program Facilitator, specialist workshop facilitators, First Nations Elders, community leaders and guest speakers.

There will be two in-person workshops in the program:

  • Wellbeing and Leadership Workshop (28-31 August 2024)
  • Future Focused Workshop (16-20 September 2025)

The keynote conversations will include online presentations and opportunities for conversation with guest speakers on contemporary leadership from within the arts and cultural sector and beyond. These conversations will be curated and hosted by the Program Facilitator.

Peer-to-peer coaching creates a space where everyone is a teacher and everyone is a learner. You learn from each other’s experience, perspectives and ideas. In peer-to-peer coaching there is mutual respect, collaboration and creativity.

The model of peer-to-peer coaching we will be using is Creating Out Loud (COL). The model was developed by researchers at The University of Queensland in collaboration with arts organisations and national peak bodies. COL is designed specifically for the arts and culture sector. COL supports participants to expand their networks, rethink important issues and practices, and support one another through knowledge-sharing and goal-setting.

In this program you will meet with a group of 5 to 6 participants for 2 blocks of 6 weekly sessions (12 sessions total). We will allocate groups based on participants capacity to support each other to discuss professional challenges and opportunities openly and productively. Each peer-to-peer coaching session has a discussion guide. Each group will be facilitated by someone from our Leadership Program Alumni who has received training in facilitation of peer-to-peer coaching.

The program supports you to:

  • better understand how to practice leadership
  • experience new leadership styles and approaches
  • improve the skills you need to practice leadership like: communication, negotiation and critical thinking skills
  • forge new and long-lasting industry connections
  • explore what ethical change in the arts and culture sector looks like
  • share your learning and reflections with peers, colleagues, collaborators and communities.

We will ask you to spend your grant on engaging a mentor, and on personalised training and development to help you reach your goals. This can include training, attending conferences and skills development.

You can also use some of the grant to cover costs of attending the activities such as travel and accommodation.

You cannot spend your grant on general research, developing new or existing artworks or international travel.

We do not need a plan for how you will spend your grant in your application. We will provide you with further detailed guidance on how to spend and acquit your grant once you are accepted into the program.

We encourage you to choose your own mentor or coach. It might be a senior leader or Elder in your community, an artist or cultural leader who inspires you, or someone outside the arts and cultural industries. We can provide you with advice and support to find a mentor. You will be responsible for paying your mentor or coach from your $7,000 grant.

Once you submit your application, we will send you an email acknowledging that we have received your application. 

You will be notified about the outcome of your application by email in early June 2024. If you are selected we will contact you to discuss your access and support needs. 

Additional information

The Program Facilitator will collaborate with Creative Australia to design and deliver the program. We will be announcing the facilitator in mid-March 2024.

Our Program Facilitator will support you and your fellow participants to creatively reflect on, develop and explore leadership practices. They will have strong experience creating inclusive, accessible, culturally safe environments for learning and development.

You will hear from and learn with a range of speakers, guests and workshop leaders from diverse lived experiences, backgrounds, art forms and career stages. We will respectfully connect with First Nations Elders on Country and exchange ideas with people from inside and outside the arts and cultural sector.

In past programs we have worked with respected arts and cultural leaders and expert facilitators including Wesley Enoch (Quandamooka), Veronica Pardo, Angharad Wynne-Jones, Polykala (Tom Henderson and Ananth Gopal) and Judith McLean.

Other guests who have been part of our programs include: Aunty Loretta Parsley (Yuin Walbunja), Uncle James Ingram (Wiradjuri), Kamarra Bell-Wykes (Jagera/Butchulla), Jade Kennedy (Yuin), Lucas Ilhein and Laura Fisher, Dr Gene Moyle, Chris Cheers and many more.

‘Though I had contemplated it earlier, the program experience affirmed that strong leadership fosters collaboration, not competition. It offers growth opportunities collectively and communally, rather than individually.’


‘Another unexpected outcome is how reaffirming the program has been to my artistic practice. In a sector where imposter syndrome is large and so are egos, this program really grounded me and allowed me to reflect on my practice and realise that I actually may be pretty good at what I do!’


‘To have come together with this exceptional group of humans, has restored some faith in the future of the arts sector in Australia. There was not one person I didn’t eat with, talk to or connect with – every person was an incredible leader in their respective fields and were kind, considerate and big thinkers. I loved meeting all of them… It was a very special experience and group of people. Finally, this program made me believe in myself as an arts leader in my own right.’


‘Having worked in relative isolation from the rest of Australia’s arts sector for most of my career, it was extremely valuable to spend significant time with my peers and learn more about their own practices. The experience has left me feeling connected to my networks like never before.’


‘My participation… transformed my life. It taught me how to lead with empathy, how to back myself and my visions, how to be adaptive, how to communicate with strength, how to recognise emerging leaders, how to ensure power is shared and distributed. Being able to mobilise through conversations, actions and sharing knowledges.’


VICTORIAN CIRCUS AND PHYSICAL THEATRE

Operations for Organisations

This program offers up to $300,000 support for two-years of operations and activity for micro and small-medium organisations in the circus and physical theatre sector in Victoria.

Information Session webinar: Organisations

Watch our online Information Session here or below.

 

About the program

This program is designed to specifically support micro and small-medium organisations in the circus and physical theatre sector in Victoria. It provides a fixed term investment for core operations, staffing, programs, and artistic activity to build stability and capacity in the sector.

Creative Australia and Creative Victoria are jointly managing strategic initiatives to support the circus and physical theatre sector in Victoria through to the end of 2024, guided by the principles of the National Performing Arts Partnership Framework.

Responding to the needs and opportunities identified in the Victorian Circus and Physical Theatre Scan undertaken in 2023, two investment opportunities will be delivered by Creative Australia in early 2024: Operations for Organisations and Projects and Capacity Building for Individuals and Groups.

This program supports circus and physical theatre practice only. It does not extend to dance or dance-theatre.

This program is open to Victoria based organisations only.

Applicants may apply for up to $300,000 for two years of operational costs (up to $150,000 per year), to be paid in one instalment.

Supported activities must last no longer than two years from the proposed start date. The applicant may determine the most appropriate start date for their organisation, the earliest being 1 July 2024. For your planning, please note that the budget template runs across two calendar or two financial years (i.e. 2024/2025 and 2025/2026 or 2025 and 2026).

Please read through the following grant guidelines.

If you need advice about applying, contact an Artists Services Officer.

Who can apply

  • Only organisations who are based in Victoria can apply to this category
  • Only organisations whose core activity is circus or physical theatre
  • The proposed activity must support the circus and physical theatre sector in Victoria.

Who can’t apply

You can’t apply for this grant if:

  • your organisation is in receipt of Multi-Year Investment from Creative Australia in 2024 or 2025
  • your organisation is a national training organisation, funded by the Australian Government
  • your organisations core activity is not circus or physical theatre
  • your organisation is based outside Victoria
  • you are an international organisation
  • you have an overdue grant report
  • you owe money to Creative Australia
  • you are an individual or group.

What can be applied for

This investment will support your organisation’s core operational needs, providing stability for your organisation and build capacity in the circus and physical theatre sector in Victoria, for example:

  • staffing costs including wages and fees for artists or arts workers
  • administration and other operational running costs
  • costs associated with program and artistic delivery
  • professional skills development for artists and/or arts workers
  • sector development or capacity building
  • promotion and marketing
  • market development activity

Access costs are legitimate expenses and may be included in your application. We encourage applicants to ensure that their work is accessible to everyone. Therefore, budgets may also include costs associated with making activities accessible to a wide range of people (e.g. performances using Auslan, translation to other languages, captioning, audio description, temporary building adjustments, and materials in other formats).

If you are a d/Deaf applicant, an applicant with disability, or are working with d/Deaf artists or artists with disability, you may apply for access costs associated with the use of an interpreter, translation services, specific technical equipment, carer, or support worker assistance. Please contact Artists Services to discuss your specific needs.


What can’t be applied for

You can’t apply for:

  • activities that do not have a circus or physical theatre focus
  • activities that do not have a clearly defined arts component
  • activities that have already taken place
  • activities engaging with First Nations content, artists and communities that do not adhere to Creative Australia’s First Nations Cultural & Intellectual Property Protocols.

 

Your application must comply with the following Protocols. We may contact you to request further information during the assessment process, or if successful, as a condition of your funding.

Protocols for using First Nations Cultural and Intellectual Property in the Arts

If your application involves First Nations artists, communities or subject matter, you must:

  • follow these Protocols, and
  • provide evidence of this in your application and support material.

More information on the First Nations Protocols is available here.

Commonwealth Child Safe Framework

All successful applicants are required to comply with all Australian law relating to employing or engaging people who work or volunteer with children, including working with children checks and mandatory reporting. Successful organisations who provide services directly to children, or whose funded activities involve contact with children, will additionally be required to implement the National Principles for Child Safe Organisations.

Your application will be assessed by a panel of industry advisors with expertise in the Australian circus and physical theatre sector.

Learn more about how we assess your application.

You must address three assessment criteria in this category.

Under each criterion are bullet points indicating what industry advisors may consider when assessing your application. You do not need to respond to every bullet point listed.

First criterion

Quality of artistic or cultural activities

Industry Advisors will assess the quality of the artistic and cultural activities at the centre of your proposal. They may consider your organisation’s track record and operational planning support: 

  • your vision, ideas, and artistic rationale
  • the development of great art, artists, and arts workers
  • engaging arts experiences
  • expanding access to arts experiences (audiences and community)
  • creative work that reflects contemporary Australia
  • a dynamic sector that is diverse and inclusive
  • enabling creative risk taking
  • benefit for and impact on careers, artistic or cultural practice
  • creative or community engagement processes or methodologies
  • timeliness and relevance of work

Second criterion

Viability 

Industry Advisors will assess the viability of your proposal and your organisations demonstrated capacity to deliver its vision.  

They may consider: 

  • proposed organisational structure and the experience of the people leading and governing your organisation
  • the financial health of your organisation, including the effective use of resources
  • range of income sources (e.g. earned income, grants, sponsorship, and in-kind contributions)
  • how you demonstrate cultural competencies and adherence to relevant cultural protocols, particularly if your organisation works with diverse artists, audiences, or communities. Where relevant, evidence that the Protocols for First Nations Cultural and Intellectual Property in the Arts have been adhered to
  • appropriate governance arrangements. You may wish to refer to our guide on Essential Governance Practices.
  • capacity to deliver the proposed activities or services
  • relevance and timeliness of this opportunity for your organisation
  • realistic and achievable planning
  • appropriate payments to participating artists, arts professionals, collaborators, participants, or cultural consultants
  • the safety and wellbeing of people involved in the activities
  • where relevant, evidence that you have considered and addressed any access issues associated with your project
  • where relevant, evidence of an environmental impact plan which may include cost-benefits.

Third criterion

Impact

Industry Advisors will assess how your activity contributes towards building a sustainable and diverse Victorian circus and physical theatre sector. They may consider how your proposed activity:

  • contributes to increasing diversity (including First Nations, disability, gender, LGBTIQ+, age and cultural diversity) within the circus and physical theatre sector in reference to artists, key creatives, programming, and audiences
  • contributes to artform development through the commissioning, development and/or presentation of new Australian work that reflects contemporary Australia
  • contributes to building capacity in the circus and physical theatre sector in Victoria
  • demonstrates collaboration and/or leadership on key sector issues.

The types of questions we ask in the application form include:

  • a title for your proposed activity
  • a summary of your proposed activity
  • a description of your organisation
  • an outline of your operational activities over the two-year period
  • a timeline indicating any milestones over the two-year period
  • what impact the investment will have on your organisation
  • how the activity contributes towards building a sustainable and diverse Victorian circus and physical theatre sector
  • a projected budget which details the expenses, income, and in-kind support of your operational activity over the two-year period*
  • supporting material as relevant to your activities, including examples of your work and letters of support or permission from participants, communities, First Nations organisation, and Elders which evidence the impact of your work

*Please note: the budget will be provided via an excel form to be downloaded here or from the application form and uploaded as support material.

You must provide the following support material:

  • a two-year operational plan supported by an outline of your 2-year artistic program (max 5 pages)
  • a two-year budget using the excel template provided (download here or from within the application form and upload as support material)
  • the latest audited financial accounts, or equivalent financial data. For organisations who report on a calendar year basis this should be for 2023; for organisations who report on a financial year basis this should be 2022/2023

You may submit additional support material with your application. Industry Advisors may review this support material to help them gain a better sense of your proposal.

We do not accept application-related support material submitted via post. Application-related material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your support material online, or need advice on what type of material to submit, please contact Artists Services.

There are three types of support material you may submit:

1. Artistic support material

This should include relevant, recent examples of your artistic or cultural work.

Types of support material we accept

Our preferred method of receiving support material is via URLs (weblinks).

You can provide up to three URLs that link to content that is relevant to your proposal. This may include video, audio, images, or written material.

These URLs can include a total of:

  • 10 minutes of video and/or audio recording
  • 10 images
  • 10 pages of written material (for example, excerpts of literary writing).

Please note: Our industry advisors will not access any URLs that require them to log in or sign up to a platform. Please do not provide links to Spotify or other applications that require users to log in or pay for access.

If you are linking to media files that are private or password protected like Vimeo, please provide the password in the password field on the application form.

Other accepted file formats

If you cannot supply support material via URLs, you may upload support material to your application in the following formats:

  • video (MP4, QuickTime, and Windows Media)
  • audio (MP3 and Windows Media)
  • images (JPEG and PowerPoint)
  • written material (Word and PDF).

2. Biographies and CVs

You can include a brief bio or curriculum vitae (CV) for key artists, personnel or other collaborators involved in your project.

Brief bios or CV information should be presented as a single document no longer than two A4 pages in total.

3. Letters of support

Individuals, groups or organisations can write letters in support of your proposal. A support letter should explain how the project or activity will benefit you, other artists or arts professionals, participants or the broader community. It can also detail the support or involvement of key project partners, or evidence of consultation.

If relevant to your activity, letters of support must provide evidence of appropriate permissions and support from First Nations organisations, communities, and Elders. Please refer to the First Nations Protocols for more information.

You can include up to five letters of support, with each letter not exceeding one A4 page.

 

Frequently asked questions

Download our FAQs for using the Application Management System in Word and PDF.

You can only submit one application per closing date to each of the following categories: Victorian Circus and Physical Theatre Operations for Organisations and Victorian Circus and Physical Theatre Projects and Capacity Building for Individuals and Groups.

If approved, you will receive your grant payment within two weeks of accepting your funding agreement. Please note we pay our grants in the financial year which they are approved. We will not adjust payment timelines to the particular circumstances of individuals or organisations.

Payments to all approved recipients will be made in one instalment.

The deadline for applications is at 3:00pm AEST on the closing date. We strongly recommend submitting before this. Administrative and technical support is only available during office hours (Monday-Friday) 9.00am to 5.00pm AEST. Late applications will not be accepted.

Yes. Please refer to the Languages Other Than English page.

You can speak with our staff in your first language. Please telephone the Translating and Interpreting Service on 131 450 (local call anywhere in Australia) and ask to be connected with Creative Australia.

No. We do not accept applications submitted via post. Any material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your application online, please contact Artists Services.

No. We do not amend, correct, update or change any part of your application once it has been submitted. However, if you receive additional confirmations for activities or artists after the closing date you may alert us to these, and we may bring them to the attention of industry advisors at the review meeting. These updates could include confirmation that a proposed activity will take place, a partnership has been secured, or funding from another source has been received.

You can update us about such confirmations by contacting us. Briefly describe the nature of the confirmation and cite your application reference number.  You do not need to send us copies of confirmation emails from third parties – if we need to see evidence of the confirmation we will request it.

If you wish to update your application once it has been submitted, but the closing date has not yet passed, you can submit a new, updated application and request to withdraw the original one by emailing OperationsServiceDesk@creative.gov.au

Grant applications can be found and are submitted through our online system. To apply you must be registered in our application management system a minimum of two business days prior to the closing date.

Applicants will be notified of the outcome of their application approximately 12 weeks after the closing date. Please see the keys dates section of the guidelines for more information.

Yes. However you must be the applicant. Contact us to discuss your proposal prior to submitting your application.

No. This program supports Victorian circus and physical theatre practice only.

Applicants to both categories must be based in Victoria.

Following changes to the circus and physical theatre landscape in Victoria during 2021, Creative Australia and Creative Victoria are jointly managing new investments to support the circus and physical theatre sector, guided by the principles of the National Performing Arts Partnership Framework.

We define a ‘group’ as two or more individuals who do not form a legally constituted organisation. This can include co-collaborators and collectives. Groups are not eligible to apply to programs open only to organisations.

An ‘organisation’ is a legally constituted organisation that is registered or created by law. For example, incorporated associations, companies limited by guarantee or government statutory authorities are all defined as organisations. Organisations that are not legally constituted are not eligible to apply for funding in grant categories that are open to organisations only.

Organisations may be required to provide a certificate of incorporation or evidence of their current legal status. Funding programs for organisations are not intended for sole traders or partnerships.

Yes. However, the contact person for group applications must be an Australian citizen or permanent resident and based in Victoria.

No. Your organisation must be based in Victoria.

We provide funding to practising artists or arts workers. While you may not regularly earn income from your practice, you must be identified and recognised by your peers as a practising artist or arts worker. This may include cultural practitioners, editors, producers, curators and arts managers.

Organisations in receipt of this investment will be ineligible to apply to the September 2024 round of Arts Projects for Organisations. They may apply to this category from 2025.  

Eligibility will not affect recipients who are Individuals or groups; they may continue to apply to Arts Projects for Individuals and Groups.

No. If you have an overdue grant acquittal you will not be eligible to apply for any further grants.

No. Only Australian citizens and Australian permanent residents may apply for funding. Foreign nationals who are permitted to live and work in Australia by holding visas such as a Special Category visa or a Bridging visa are not eligible to apply.

Applications that focus solely on academic studies, or are for activities that are part of assessable coursework are unlikely to be successful with our assessment panels. Assessment panels are also unlikely to support applications requesting the costs of academic fees or courses.

If you wish to apply for study costs, explain to the panel how your project extends, or supplements, the course’s standard curriculum requirements. Also, bear in mind that your project will be assessed on artistic merit of the work.

If you are applying for funding to complete a training program, course, workshop or diploma, explain how doing so will impact positively on your career or practice.

While we can support screen-based art, we do not generally support activities associated with feature film, television or documentary. See Screen Australia, the Federal Government’s primary agency for production of Australian screen activity.

No, we do not offer quick response grants. Outside of our regular grants program, we do offer other grants and opportunities.

Yes. Early career artists are eligible to apply for funding through this category.

Your application will be reviewed by a panel of Industry Advisors.

Read more about this process here.

As a national arts funding body, all Creative Australia grant rounds are competitive. Success rates are usually between 15% and 20%.

Applicants to Operations for Organisations must include a two-year operational plan supported by an outline of your two-year artistic program. This document should be maximum of 5 pages and uploaded as support material for submission with your application.

Your operational plan should reflect the key goals and objectives for the organisation over the two-year period, and how you plan to achieve them. This may include:

  • Operational timeline
  • Staffing plan
  • Resources required
  • Top-level artistic program
  • Other appliable and relevant information

Please identify confirmed activity within your plan.

The key elements of your plan, budget and responses to application questions should be aligned, to support the overall viability of your application.

Yes. Proposals must have a start date that falls after we notify you of the outcome of your application, and no later than two years from that date. We will notify you of the outcome of your application approximately 12 weeks after the closing date.

If you are applying to Operations for Organisations, you may choose to commence your activity between 1 July 2024 – 1 January 2025. Your two-year operational plan and budget should reflect this timeframe and planning.

No. However, applications involving venues and partners are likely to be more competitive if their involvement is confirmed.

Our staff are available to assist you in understanding the purpose of the grant, application requirements, and submitting your application. Staff can assist over email, phone, Microsoft Teams or Zoom. We cannot review application drafts.

Additional support can be discussed where needed. Where the additional support required is beyond the scope of what our staff can provide, we may recommend speaking to an appropriate organisation for further assistance.

The best applications are those where the voice of the artist comes through. Where possible you, ‘the artist’, should write your application. Your manager may administer the grant on your behalf to undertake the financial and reporting requirements.

If you are applying as an unincorporated entity, unincorporated association, or partnership you do not need to have an administrator for your grant. However, you must be able to provide an ABN and bank account that are in the group’s name. If you cannot do this, you must nominate an administrator. For more information about this, please contact us.

All individual or organisation grant applicants based in Australia must have an active Australian Business Number (ABN). Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account we pay the grant into. There are no exceptions to this rule. If you cannot provide an ABN and bank account that are in the same name as the applicant, you will need to nominate an administrator for your grant.

For more information about this, please contact Artists Services.

If applying to Operations for Organisations, please provide with your application your latest audited financial accounts, or equivalent financial data. For organisations that report on a calendar year basis this should be for 2023; for organisations who report on a financial year basis this should be 2022/2023.

Applicants to Operations for Organisations will also be required to provide a two-year budget in the excel template provided. This is available for download in the guidelines and application form. Upload your completed budget as support material with your application.

Projects and Capacity Building for Individuals and Groups:

The application form calculates your grant request as the difference between your total cash income, and your total cash costs. The gap between these two numbers is the grant request. In-kind contributions are not included in this calculation.

(Total cash costs) – (total cash income) = grant request.

For example:

($50,000 cash costs) – ($30,000 cash income) = $20,000 grant request.

Operations for Organisations:

Please enter the total two-year request in the budget summary. This figure must reflect the amount in the excel budget uploaded as support material.

 

 

We encourage you to seek funding from other sources to cover the complete costs of your proposal. While it does depend on the size of your grant request to us, we would expect that applicants with large grant requests would also secure funding from elsewhere to cover all costs associated with a large-scale proposal.

Grants can be considered income by Centrelink. The amount is generally assessed as a lump sum and could affect your Centrelink payment for the financial year. Artists who are running a business (even on a small scale) may have their grant treated differently. It is possible to have your grant paid to an administering body if you wish.

Applicants should contact Centrelink on 13 28 50 for advice. Additionally, Centrelink’s Financial Information Service (FIS) is an education and information service available to everyone in the community and may be of benefit to applicants who also receive assistance through the social security system. To contact FIS phone 13 23 00.

Grants paid by Creative Australia may be considered part of your income in a financial year and may be subject to tax. You must determine your own taxation liabilities. We suggest you consult your financial adviser or contact the Australian Taxation Office on 13 28 66.

Yes. We expect that artists professionally employed or engaged on funded activities will be paid for their work in line with industry standards. Payment of artist fees should be reflected in your application budget.

For more information, see payment of artists.

No. We encourage applicants whose proposals will take place in regional and remote locations to budget accurately and realistically, we recognise that costs may differ between regions and major cities.

If you are GST-registered when you receive a grant, Creative Australia will pay the grant amount plus GST. The budget provided in your application should be exclusive of GST.

Yes. Access costs are viewed as legitimate expenses and may be included in an applicant’s budget.
We recognise that funding may be required for access costs incurred for applicants with disability, or for costs associated with working with artists with disability who have access needs (e.g., use of an interpreter, translation services, specific technical equipment, or support worker/carer assistance). We encourage you to ensure that your work is accessible to everyone.

Therefore, your budgets may also include costs associated with making activities accessible to a wide range of people (e.g. performances using Auslan, captioning, audio description, temporary building adjustments, materials in other formats such as Braille or CD).

Yes. Creative Australia recognises that childcare needs may impede access to employment in the arts. Accordingly, childcare is a legitimate expense to include in an applicant’s budget.

Yes. Out-of-pocket expenses such as telephone calls or petrol for travel, are recognised as legitimate expenses and may be included in an applicant’s budget.

Yes. In-kind support refers to resources, goods and services (for example, use of a venue, materials, and/or people’s time) provided by yourself or others either free of charge, or below market value. Detailing in-kind costs in the budget is important as it gives industry advisors a full understanding of the viability of your project and levels of support you are receiving. In-kind costs are also an expense so, when you save your application, any in-kind income you included will auto-populate to the expenses side of the budget.

Additional information

When choosing the artform assessment panel for your application, consider which group of assessors will have the experience and background to best appreciate its merits.  

If you are not sure which panel to choose, contact us. 

Use this section to introduce yourself, your project partners and your project aims. 

  • Introduce yourself or your organisation in more detail. Don’t assume the assessors are familiar with your work. Talk about your background, how you work, and what you value. 
  • Don’t use this section to simply list key achievements. You can attach a CV/bio that provides this information in the support material section. 
  • Speak in your own voice, using the first person. 
  • Be concise, clear, and succinct. Avoid jargon. Talk about the project in the way that you would with your peers and colleagues. 
  • Use bullet points and subheadings where appropriate. 
  • Avoid generalisations, repetition, and hyperbolic or unsubstantiated claims. 
  • If you are applying on behalf of a group or organisation, use this section to talk about your key collaborators and partners. How does the group or organisation function creatively? What do each of its members bring to the whole? How do you work together? What drew you to working with each other? 
  • If your project involves a major project partner, provide information about them and how they will be involved. 
  • Describe the project clearly in terms of ‘what,’ ‘why’ and ‘how’. 
  • Provide the context and background of your project. 
  • Focus on what makes your project distinctive, original, and innovative. How is it different from your past work? What do you expect the impact of your project to be for you, the arts sector and Australian culture? 
  • Make it easy for assessors to understand the creative rationale behind your project.  
  • Describe your expected outcomes. 
  • What are the ideas at the centre of your project? Why are those ideas exciting? 
  • How will the public experience the project? 
  • Explain the steps you are going to take to deliver your project.  
  • Provide a clear, detailed, well-planned timetable in the ‘Activity Details’ section. Use this section to show the major milestones, events, and stages in your project. 
  • Explain how your proposal is timely and time sensitive. 
  • Situate the project within the context of your career progression, or your organisation’s long-term objectives. Explain where you have come from, where you are going, and why this project will help take you there. 
  • Think about any questions and concerns that the assessors might have regarding your application. Try to answer these pre-emptively. 
  • Leave as little room for doubt or ambiguity as possible. 
  • Show that you have considered and planned for any risks associated with pandemic, flood, fire, or other force majeure events. 
  • Choose the elective third assessment criterion that relates most directly to your project’s strengths. Your choice should reflect the main outcome of your project.  
  • If your proposal involves working with First Nations artists, communities, or subject matter, you must provide evidence of genuine consultation and consent. It is essential to implement adhere to our First Nations Protocols and demonstrate the practical application of these in your budget by including appropriate fees for Elders and/or consultants. You can find the Protocols here. 
  • If your project involves community engagement and participation, provide evidence of genuine community consultation and support. Be sure to outline your community engagement strategy and show that the community supports the project.  
  • If you have any questions about your project, contact us. 
  • Ask for what you need. Don’t underestimate the cost of delivering your project. 
  • Pay all artists, including yourself, fairly. Where possible, use relevant industry awards and rates of pay. Show how you have calculated the wages and fees for those involved in the description field. 
  • Be detailed and transparent.  
  • Break down large budget items and show your calculations in the description field.  
  • Where possible, diversify your income sources. 
  • Include the value of in-kind contributions that are being offered to your project. In-kind contributions are goods or services that are offered free of charge or at a discounted rate. 
  • Consider how you will provide accessibility assistance for audience members and project participants. Include those costs in your budget.  
  • If you have any questions about your completing your budget, contact us. 
  • Follow the limits set for support material in the published guidelines. 
  • Use the ‘Support Material’ section to include CVs and bios from your key collaborators and partners. 
  • Check your URLs to ensure that they work.
  • Assessors will not access any URLs that require them to log in to, or sign up to, an online platform. 
  • If you use a file hosting system such as Dropbox or WeTransfer, make sure your links are public and have not expired. 
  • Supply high-quality, relevant support material. It should demonstrate the merit and ideas of your project. Where you have collaborators, include examples of their work. 
  • Ensure your support material corroborates the claims you have made in the written component of your application. 
  • Provide letters of support. These should demonstrate that your work is held in high regard by others, especially those involved in the project. 
  • If you have any questions about your support material, contact us. 
  • Reread your application carefully before you submit it, checking for errors. 
  • Consider asking friends or colleagues who are familiar with your work to review your draft application. 
  • If you are having trouble submitting your application, contact us well before the closing date and time. 

Once you submit your application, we will send you an email acknowledging that we have received your application.

After we receive your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.

Applications to our grant programs are assessed by arts practice peer panels using the published assessment criteria for the relevant grant program.

We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the grant round.

Once all applications have been assessed, you will be contacted about the outcome of your application.

If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements.

The following accordion items outline these stages in more detail.

If your application is successful, you will receive an email telling you a grant is offered. You must then agree to the conditions of your grant, which represents our contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of this acceptance on file.

Standard grant conditions require you to, among other things:

  • seek approval before making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
  • respond to our requests for information about the project or grant
  • satisfactorily account for how the grant is spent (if you do not you will be required to return all the money which you cannot satisfactorily account for)
  • comply with all relevant laws
  • acknowledge our support in all promotional material associated with the project, including use of the Creative Australia logo and a standard text of acknowledgement
  • provide artistic and financial acquittal reports at the end of the project
  • return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants.

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account we pay the funds into. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which we pay the funds  if the application is successful.

If we approve your application you will need to accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

After you accept the funding agreement, we will pay the grant directly into your nominated bank account within two weeks. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account, you can choose to have your grant administered by another individual or legally constituted organization. Please note this does not apply to Arts Projects – Organisations.

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must match the name of the applicant (or the administering body, if you have nominated one). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must match the name in which the ABN has been registered.

When you have completed your project, you must acquit your grant by providing a grant report. The grant report provides detail on your funded activities and how the  funding was spent.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant report is where you tell us:

  • how you spent your grant
  • what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report, we will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants. We may also ask you to pay back all or part of the funding provided to you.

We use grant reports to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of Creative Australia. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations that receive multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via our arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch.

All recipients must acknowledge that Creative Australia provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged us.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through Creative Australia, its principal arts investment and advisory body. OR,

(Company Name) is assisted by the Australian Government through Creative Australia, its principal arts investment and advisory body.

Logos for download.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge Creative Australia funding.

VICTORIAN CIRCUS AND PHYSICAL THEATRE

Projects and Capacity Building for Individuals and Groups

Up to $50,000 support for individuals and groups in the circus and physical theatre sector in Victoria.

Information Session webinar: Individuals and Groups

Watch our online information session here and below.

 

About the program

This program is designed to specifically support individuals and groups in the circus and physical theatre sector in Victoria. It provides investment to artists at all stages of their career (emerging/mid-career/established), and supports activity with an artistic, mobility or capacity building focus. Applications may be for new work development, collaboration and presentation of work; mobility and market development activities through national or international touring; or professional pathways and skills development activities including training, mentoring and capacity building.

Creative Australia and Creative Victoria are jointly managing strategic initiatives to support the circus and physical theatre sector in Victoria through to the end of 2024, guided by the principles of the National Performing Arts Partnership Framework.

Responding to the needs and opportunities identified in the Victorian Circus and Physical Theatre Scan undertaken in 2023, two investment opportunities will be delivered by Creative Australia in early 2024: Operations for Organisations and Projects and Capacity Building for Individuals and Groups.

This program supports circus and physical theatre practice. It does not extend to dance or dance-theatre.

This program is open to Victoria-based individuals and groups only.

Applicants may apply for investment between $10,000-$50,000 and can propose a single project, a series of projects, or a suite of activities over a fixed period.

Supported activities must last no longer than two years from the proposed start date.

Please read through the following grant guidelines.

If you need advice about applying, contact an Artists Services Officer.

Who can apply

  • Only individuals and groups who are based in Victoria can apply to this category.
  • The proposed activity must have a circus and physical theatre focus or support the circus and physical theatre sector in Victoria.

Who can’t apply

You can’t apply for this grant if:

  • you or your group are not based in Victoria
  • the focus of the proposed activity is not circus and physical theatre or does not support the circus and physical theatre sector in Victoria
  • you are an organisation. Please refer to the Operations for Organisations category
  • you have an overdue grant report
  • you owe money to Creative Australia.

What can be applied for

We will fund a range of activities which support artistic work, facilitate mobility, or build capacity in the circus and physical theatre sector in Victoria, for example:

  • professional skills development, including mentoring, residencies, training, re-training and pathways
  • the creation of new work
  • practice based research
  • creative development
  • experimentation
  • collaborations
  • producing activity
  • mobility and touring (intra-state/inter-state/metro/regional/international)
  • festivals
  • community engagement
  • productions
  • performances
  • promotion, marketing and documentation
  • market development activity.

Access costs are legitimate expenses and may be included in your application. We encourage applicants to ensure that their work is accessible to everyone. Therefore, budgets may also include costs associated with making activities accessible to a wide range of people (e.g. performances using Auslan, translation to other languages, captioning, audio description, temporary building adjustments, and materials in other formats).

If you are a d/Deaf applicant, an applicant with disability, or are working with d/Deaf artists or artists with disability, you may apply for access costs associated with the use of an interpreter, translation services, specific technical equipment, carer, or support worker assistance. Please contact Artists Services to discuss your specific needs.


What can’t be applied for

You can’t apply for:

  • projects or activities that do not involve or benefit the Victorian circus and physical theatre sector
  • projects or activities that do not have a clearly defined arts component
  • projects that have already taken place
  • activities engaging with First Nations content, artists and communities that do not adhere to Creative Australia’s First Nations Cultural & Intellectual Property Protocols.

Your application must comply with the following Protocols. We may contact you to request further information during the assessment process, or if successful, as a condition of your funding.

Protocols for using First Nations Cultural and Intellectual Property in the Arts

If your application involves First Nations artists, communities or subject matter, you must:

  • follow these Protocols, and
  • provide evidence of this in your application and support material.

More information on the First Nations Protocols is available here.

Commonwealth Child Safe Framework

All successful applicants are required to comply with all Australian law relating to employing or engaging people who work or volunteer with children, including working with children checks and mandatory reporting. Successful organisations who provide services directly to children, or whose funded activities involve contact with children, will additionally be required to implement the National Principles for Child Safe Organisations.

Your application will be assessed by a panel of industry advisors with expertise in the Australian circus and physical theatre sector.

Learn more about how we assess your application.

You must address three assessment criteria in this category.

Under each criterion are bullet points indicating what industry advisors may consider when assessing your application. You do not need to respond to every bullet point listed.

First criterion

Quality of artistic or cultural activities

Industry Advisors will assess the quality of the artistic and cultural activities at the centre of your proposal. They may consider:

  • vision, ideas and artistic rationale
  • benefit and impact on career, artistic or cultural practice
  • level of innovation, ambition, experimentation or risk-taking
  • rigour and clear articulation of creative, engagement or development processes
  • significance of the work within the relevant area of practice and/or  community
  • contribution to diverse cultural expression
  • timeliness and relevance to your practice
  • quality of previous work
  • responses to previous work from artistic or cultural peers, or the public.

Second criterion

Viability

Industry Advisors will assess the viability of your proposal. They may consider:

  • capacity to deliver the proposed activity
  • relevance and timeliness of proposed activity
  • skills and ability of artists, arts professionals, collaborators, or participants involved, and relevance to activity
  • realistic and achievable planning and resource use, meaningful evaluation
  • appropriate payments to participating artists, arts professionals, collaborators, participants, or cultural consultants
  • the safety and wellbeing of people involved in the project
  • role of partners or collaborators, including confirmation of involvement
  • the diversity and scale of income and co-funding, including earned income, grants, sponsorship and in-kind contributions
  • where relevant to the project, evidence that the Protocols for First Nations Cultural and Intellectual Property in the Arts have been adhered to
  • evidence of appropriate consultation and engagement with participants, audiences or communities
  • where relevant, evidence that you have considered and addressed any access issues associated with your project
  • where relevant, evidence of an environmental impact plan which may include cost-benefits.

Third criterion

Impact

Industry Advisors will assess how your activity contributes towards building a sustainable and diverse Victorian circus and physical theatre sector. They may consider how your proposed activity:

  • contributes to increasing diversity (including First Nations, disability, gender, LGBTIQ+, age and cultural diversity) within the circus and physical theatre sector in reference to artists, key creatives, programming and audiences
  • contributes to artform development through the commissioning, development and/or presentation of new Australian work that reflects contemporary Australia
  • contributes to building capacity in the circus and physical theatre sector and how it will develop your own professional practice and/or further your own skills
  • demonstrates collaboration and/or leadership on key sector issues.

The types of questions we ask in the application form include:

  • a title for your project
  • a summary of your project
  • a brief description of the individual or group applying
  • an outline of your project and what you want to do
  • how your project contributes towards building a sustainable and diverse Victorian circus and physical theatre sector
  • a timetable or itinerary for your activities
  • supporting material as relevant to your project, including examples of your work, bios of additional artists, and letters of support or permission from participants, communities, First Nations organisations, and Elders.

You should submit support material with your application. The industry advisors may review this support material to help them gain a better sense of your project.

We do not accept application-related support material submitted via post. Application-related material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your support material online or need advice on what type of material to submit, please contact Artists Services.

There are three types of support material you may submit:

1. Artistic support material

This should include relevant, recent examples of your artistic or cultural work.

Types of support material we accept

Our preferred method of receiving support material is via URLs (weblinks).

You can provide up to three URLs that link to content that is relevant to your proposal. This may include video, audio, images, or written material.

These URLs can include a total of:

  • 10 minutes of video and/or audio recording
  • 10 images
  • 10 pages of written material (for example, excerpts of literary writing).

Please note: Our industry advisors will not access any URLs that require them to log in or sign up to a platform. Please do not provide links to Spotify or other applications that require users to log in or pay for access.

If you are linking to media files that are private or password protected like Vimeo, please provide the password in the password field on the application form.

Other accepted file formats

If you cannot supply support material via URLs, you may upload support material to your application in the following formats:

  • video (MP4, QuickTime, and Windows Media)
  • audio (MP3 and Windows Media)
  • images (JPEG and PowerPoint)
  • written material (Word and PDF).

2. Biographies and CVs

You can include a brief bio or curriculum vitae (CV) for key artists, personnel or other collaborators involved in your project.

Brief bios or CV information should be presented as a single document no longer than two A4 pages in total.

3. Letters of support

Individuals, groups or organisations can write letters in support of your project. A support letter should explain how the project or activity will benefit you, other artists or arts professionals, participants or the broader community. It can also detail the support or involvement of key project partners, or evidence of consultation.

If relevant to your activity, letters of support must provide evidence of appropriate permissions and support from First Nations organisations, communities, and Elders. Please refer to the First Nations Protocols for more information.

You can include up to five letters of support, with each letter not exceeding one A4 page.

 

Frequently asked questions

Download our FAQs for using the Application Management System in Word and PDF.

You can only submit one application per closing date to each of the following categories: Victorian Circus and Physical Theatre Operations for Organisations and Victorian Circus and Physical Theatre Projects and Capacity Building for Individuals and Groups.

If approved, you will receive your grant payment within two weeks of accepting your funding agreement. Please note we pay our grants in the financial year which they are approved. We will not adjust payment timelines to the particular circumstances of individuals or organisations.

Payments to all approved recipients will be made in one instalment.

The deadline for applications is at 3:00pm AEST on the closing date. We strongly recommend submitting before this. Administrative and technical support is only available during office hours (Monday-Friday) 9.00am to 5.00pm AEST. Late applications will not be accepted.

Yes. Please refer to the Languages Other Than English page.

You can speak with our staff in your first language. Please telephone the Translating and Interpreting Service on 131 450 (local call anywhere in Australia) and ask to be connected with Creative Australia.

No. We do not accept applications submitted via post. Any material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your application online, please contact Artists Services.

No. We do not amend, correct, update or change any part of your application once it has been submitted. However, if you receive additional confirmations for activities or artists after the closing date you may alert us to these, and we may bring them to the attention of industry advisors at the review meeting. These updates could include confirmation that a proposed activity will take place, a partnership has been secured, or funding from another source has been received.

You can update us about such confirmations by contacting us. Briefly describe the nature of the confirmation and cite your application reference number.  You do not need to send us copies of confirmation emails from third parties – if we need to see evidence of the confirmation we will request it.

If you wish to update your application once it has been submitted, but the closing date has not yet passed, you can submit a new, updated application and request to withdraw the original one by emailing OperationsServiceDesk@creative.gov.au

Grant applications can be found and are submitted through our online system. To apply you must be registered in our application management system a minimum of two business days prior to the closing date.

Applicants will be notified of the outcome of their application approximately 12 weeks after the closing date. Please see the keys dates section of the guidelines for more information.

Yes. However you must be the applicant. Contact us to discuss your proposal prior to submitting your application.

No. This program supports Victorian circus and physical theatre practice only.

Applicants to both categories must be based in Victoria.

Following changes to the circus and physical theatre landscape in Victoria during 2021, Creative Australia and Creative Victoria are jointly managing new investments to support the circus and physical theatre sector, guided by the principles of the National Performing Arts Partnership Framework.

We define a ‘group’ as two or more individuals who do not form a legally constituted organisation. This can include co-collaborators and collectives. Groups are not eligible to apply to programs open only to organisations.

An ‘organisation’ is a legally constituted organisation that is registered or created by law. For example, incorporated associations, companies limited by guarantee or government statutory authorities are all defined as organisations. Organisations that are not legally constituted are not eligible to apply for funding in grant categories that are open to organisations only.

Organisations may be required to provide a certificate of incorporation or evidence of their current legal status. Funding programs for organisations are not intended for sole traders or partnerships.

Yes. However, the contact person for group applications must be an Australian citizen or permanent resident and based in Victoria.

No. Your organisation must be based in Victoria.

We provide funding to practising artists or arts workers. While you may not regularly earn income from your practice, you must be identified and recognised by your peers as a practising artist or arts worker. This may include cultural practitioners, editors, producers, curators and arts managers.

Organisations in receipt of this investment will be ineligible to apply to the September 2024 round of Arts Projects for Organisations. They may apply to this category from 2025.  

Eligibility will not affect recipients who are Individuals or groups; they may continue to apply to Arts Projects for Individuals and Groups.

No. If you have an overdue grant acquittal you will not be eligible to apply for any further grants.

No. Only Australian citizens and Australian permanent residents may apply for funding. Foreign nationals who are permitted to live and work in Australia by holding visas such as a Special Category visa or a Bridging visa are not eligible to apply.

Applications that focus solely on academic studies, or are for activities that are part of assessable coursework are unlikely to be successful with our assessment panels. Assessment panels are also unlikely to support applications requesting the costs of academic fees or courses.

If you wish to apply for study costs, explain to the panel how your project extends, or supplements, the course’s standard curriculum requirements. Also, bear in mind that your project will be assessed on artistic merit of the work.

If you are applying for funding to complete a training program, course, workshop or diploma, explain how doing so will impact positively on your career or practice.

While we can support screen-based art, we do not generally support activities associated with feature film, television or documentary. See Screen Australia, the Federal Government’s primary agency for production of Australian screen activity.

No, we do not offer quick response grants. Outside of our regular grants program, we do offer other grants and opportunities.

Yes. Early career artists are eligible to apply for funding through this category.

Your application will be reviewed by a panel of Industry Advisors.

Read more about this process here.

As a national arts funding body, all Creative Australia grant rounds are competitive. Success rates are usually between 15% and 20%.

Applicants to Operations for Organisations must include a two-year operational plan supported by an outline of your two-year artistic program. This document should be maximum of 5 pages and uploaded as support material for submission with your application.

Your operational plan should reflect the key goals and objectives for the organisation over the two-year period, and how you plan to achieve them. This may include:

  • Operational timeline
  • Staffing plan
  • Resources required
  • Top-level artistic program
  • Other appliable and relevant information

Please identify confirmed activity within your plan.

The key elements of your plan, budget and responses to application questions should be aligned, to support the overall viability of your application.

Yes. Proposals must have a start date that falls after we notify you of the outcome of your application, and no later than two years from that date. We will notify you of the outcome of your application approximately 12 weeks after the closing date.

If you are applying to Operations for Organisations, you may choose to commence your activity between 1 July 2024 – 1 January 2025. Your two-year operational plan and budget should reflect this timeframe and planning.

No. However, applications involving venues and partners are likely to be more competitive if their involvement is confirmed.

Our staff are available to assist you in understanding the purpose of the grant, application requirements, and submitting your application. Staff can assist over email, phone, Microsoft Teams or Zoom. We cannot review application drafts.

Additional support can be discussed where needed. Where the additional support required is beyond the scope of what our staff can provide, we may recommend speaking to an appropriate organisation for further assistance.

The best applications are those where the voice of the artist comes through. Where possible you, ‘the artist’, should write your application. Your manager may administer the grant on your behalf to undertake the financial and reporting requirements.

If you are applying as an unincorporated entity, unincorporated association, or partnership you do not need to have an administrator for your grant. However, you must be able to provide an ABN and bank account that are in the group’s name. If you cannot do this, you must nominate an administrator. For more information about this, please contact us.

All individual or organisation grant applicants based in Australia must have an active Australian Business Number (ABN). Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account we pay the grant into. There are no exceptions to this rule. If you cannot provide an ABN and bank account that are in the same name as the applicant, you will need to nominate an administrator for your grant.

For more information about this, please contact Artists Services.

If applying to Operations for Organisations, please provide with your application your latest audited financial accounts, or equivalent financial data. For organisations that report on a calendar year basis this should be for 2023; for organisations who report on a financial year basis this should be 2022/2023.

Applicants to Operations for Organisations will also be required to provide a two-year budget in the excel template provided. This is available for download in the guidelines and application form. Upload your completed budget as support material with your application.

Projects and Capacity Building for Individuals and Groups:

The application form calculates your grant request as the difference between your total cash income, and your total cash costs. The gap between these two numbers is the grant request. In-kind contributions are not included in this calculation.

(Total cash costs) – (total cash income) = grant request.

For example:

($50,000 cash costs) – ($30,000 cash income) = $20,000 grant request.

Operations for Organisations:

Please enter the total two-year request in the budget summary. This figure must reflect the amount in the excel budget uploaded as support material.

 

 

We encourage you to seek funding from other sources to cover the complete costs of your proposal. While it does depend on the size of your grant request to us, we would expect that applicants with large grant requests would also secure funding from elsewhere to cover all costs associated with a large-scale proposal.

Grants can be considered income by Centrelink. The amount is generally assessed as a lump sum and could affect your Centrelink payment for the financial year. Artists who are running a business (even on a small scale) may have their grant treated differently. It is possible to have your grant paid to an administering body if you wish.

Applicants should contact Centrelink on 13 28 50 for advice. Additionally, Centrelink’s Financial Information Service (FIS) is an education and information service available to everyone in the community and may be of benefit to applicants who also receive assistance through the social security system. To contact FIS phone 13 23 00.

Grants paid by Creative Australia may be considered part of your income in a financial year and may be subject to tax. You must determine your own taxation liabilities. We suggest you consult your financial adviser or contact the Australian Taxation Office on 13 28 66.

Yes. We expect that artists professionally employed or engaged on funded activities will be paid for their work in line with industry standards. Payment of artist fees should be reflected in your application budget.

For more information, see payment of artists.

No. We encourage applicants whose proposals will take place in regional and remote locations to budget accurately and realistically, we recognise that costs may differ between regions and major cities.

If you are GST-registered when you receive a grant, Creative Australia will pay the grant amount plus GST. The budget provided in your application should be exclusive of GST.

Yes. Access costs are viewed as legitimate expenses and may be included in an applicant’s budget.
We recognise that funding may be required for access costs incurred for applicants with disability, or for costs associated with working with artists with disability who have access needs (e.g., use of an interpreter, translation services, specific technical equipment, or support worker/carer assistance). We encourage you to ensure that your work is accessible to everyone.

Therefore, your budgets may also include costs associated with making activities accessible to a wide range of people (e.g. performances using Auslan, captioning, audio description, temporary building adjustments, materials in other formats such as Braille or CD).

Yes. Creative Australia recognises that childcare needs may impede access to employment in the arts. Accordingly, childcare is a legitimate expense to include in an applicant’s budget.

Yes. Out-of-pocket expenses such as telephone calls or petrol for travel, are recognised as legitimate expenses and may be included in an applicant’s budget.

Yes. In-kind support refers to resources, goods and services (for example, use of a venue, materials, and/or people’s time) provided by yourself or others either free of charge, or below market value. Detailing in-kind costs in the budget is important as it gives industry advisors a full understanding of the viability of your project and levels of support you are receiving. In-kind costs are also an expense so, when you save your application, any in-kind income you included will auto-populate to the expenses side of the budget.

Additional information

When choosing the artform assessment panel for your application, consider which group of assessors will have the experience and background to best appreciate its merits.  

If you are not sure which panel to choose, contact us. 

Use this section to introduce yourself, your project partners and your project aims. 

  • Introduce yourself or your organisation in more detail. Don’t assume the assessors are familiar with your work. Talk about your background, how you work, and what you value. 
  • Don’t use this section to simply list key achievements. You can attach a CV/bio that provides this information in the support material section. 
  • Speak in your own voice, using the first person. 
  • Be concise, clear, and succinct. Avoid jargon. Talk about the project in the way that you would with your peers and colleagues. 
  • Use bullet points and subheadings where appropriate. 
  • Avoid generalisations, repetition, and hyperbolic or unsubstantiated claims. 
  • If you are applying on behalf of a group or organisation, use this section to talk about your key collaborators and partners. How does the group or organisation function creatively? What do each of its members bring to the whole? How do you work together? What drew you to working with each other? 
  • If your project involves a major project partner, provide information about them and how they will be involved. 
  • Describe the project clearly in terms of ‘what,’ ‘why’ and ‘how’. 
  • Provide the context and background of your project. 
  • Focus on what makes your project distinctive, original, and innovative. How is it different from your past work? What do you expect the impact of your project to be for you, the arts sector and Australian culture? 
  • Make it easy for assessors to understand the creative rationale behind your project.  
  • Describe your expected outcomes. 
  • What are the ideas at the centre of your project? Why are those ideas exciting? 
  • How will the public experience the project? 
  • Explain the steps you are going to take to deliver your project.  
  • Provide a clear, detailed, well-planned timetable in the ‘Activity Details’ section. Use this section to show the major milestones, events, and stages in your project. 
  • Explain how your proposal is timely and time sensitive. 
  • Situate the project within the context of your career progression, or your organisation’s long-term objectives. Explain where you have come from, where you are going, and why this project will help take you there. 
  • Think about any questions and concerns that the assessors might have regarding your application. Try to answer these pre-emptively. 
  • Leave as little room for doubt or ambiguity as possible. 
  • Show that you have considered and planned for any risks associated with pandemic, flood, fire, or other force majeure events. 
  • Choose the elective third assessment criterion that relates most directly to your project’s strengths. Your choice should reflect the main outcome of your project.  
  • If your proposal involves working with First Nations artists, communities, or subject matter, you must provide evidence of genuine consultation and consent. It is essential to implement adhere to our First Nations Protocols and demonstrate the practical application of these in your budget by including appropriate fees for Elders and/or consultants. You can find the Protocols here. 
  • If your project involves community engagement and participation, provide evidence of genuine community consultation and support. Be sure to outline your community engagement strategy and show that the community supports the project.  
  • If you have any questions about your project, contact us. 
  • Ask for what you need. Don’t underestimate the cost of delivering your project. 
  • Pay all artists, including yourself, fairly. Where possible, use relevant industry awards and rates of pay. Show how you have calculated the wages and fees for those involved in the description field. 
  • Be detailed and transparent.  
  • Break down large budget items and show your calculations in the description field.  
  • Where possible, diversify your income sources. 
  • Include the value of in-kind contributions that are being offered to your project. In-kind contributions are goods or services that are offered free of charge or at a discounted rate. 
  • Consider how you will provide accessibility assistance for audience members and project participants. Include those costs in your budget.  
  • If you have any questions about your completing your budget, contact us. 
  • Follow the limits set for support material in the published guidelines. 
  • Use the ‘Support Material’ section to include CVs and bios from your key collaborators and partners. 
  • Check your URLs to ensure that they work.
  • Assessors will not access any URLs that require them to log in to, or sign up to, an online platform. 
  • If you use a file hosting system such as Dropbox or WeTransfer, make sure your links are public and have not expired. 
  • Supply high-quality, relevant support material. It should demonstrate the merit and ideas of your project. Where you have collaborators, include examples of their work. 
  • Ensure your support material corroborates the claims you have made in the written component of your application. 
  • Provide letters of support. These should demonstrate that your work is held in high regard by others, especially those involved in the project. 
  • If you have any questions about your support material, contact us. 
  • Reread your application carefully before you submit it, checking for errors. 
  • Consider asking friends or colleagues who are familiar with your work to review your draft application. 
  • If you are having trouble submitting your application, contact us well before the closing date and time. 

Once you submit your application, we will send you an email acknowledging that we have received your application.

After we receive your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.

Applications to our grant programs are assessed by arts practice peer panels using the published assessment criteria for the relevant grant program.

We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the grant round.

Once all applications have been assessed, you will be contacted about the outcome of your application.

If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements.

The following accordion items outline these stages in more detail.

If your application is successful, you will receive an email telling you a grant is offered. You must then agree to the conditions of your grant, which represents our contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of this acceptance on file.

Standard grant conditions require you to, among other things:

  • seek approval before making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
  • respond to our requests for information about the project or grant
  • satisfactorily account for how the grant is spent (if you do not you will be required to return all the money which you cannot satisfactorily account for)
  • comply with all relevant laws
  • acknowledge our support in all promotional material associated with the project, including use of the Creative Australia logo and a standard text of acknowledgement
  • provide artistic and financial acquittal reports at the end of the project
  • return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants.

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account we pay the funds into. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which we pay the funds  if the application is successful.

If we approve your application you will need to accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

After you accept the funding agreement, we will pay the grant directly into your nominated bank account within two weeks. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account, you can choose to have your grant administered by another individual or legally constituted organization. Please note this does not apply to Arts Projects – Organisations.

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must match the name of the applicant (or the administering body, if you have nominated one). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must match the name in which the ABN has been registered.

When you have completed your project, you must acquit your grant by providing a grant report. The grant report provides detail on your funded activities and how the  funding was spent.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant report is where you tell us:

  • how you spent your grant
  • what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report, we will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants. We may also ask you to pay back all or part of the funding provided to you.

We use grant reports to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of Creative Australia. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations that receive multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via our arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch.

All recipients must acknowledge that Creative Australia provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged us.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through Creative Australia, its principal arts investment and advisory body. OR,

(Company Name) is assisted by the Australian Government through Creative Australia, its principal arts investment and advisory body.

Logos for download.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge Creative Australia funding.