Operations for Organisations

Download our FAQs for using the Application Management System in Word and PDF.

You can only submit one application per closing date to each of the following categories: Victorian Circus and Physical Theatre Operations for Organisations and Victorian Circus and Physical Theatre Projects and Capacity Building for Individuals and Groups.

If approved, you will receive your grant payment within two weeks of accepting your funding agreement. Please note we pay our grants in the financial year which they are approved. We will not adjust payment timelines to the particular circumstances of individuals or organisations.

Payments to all approved recipients will be made in one instalment.

The deadline for applications is at 3:00pm AEST on the closing date. We strongly recommend submitting before this. Administrative and technical support is only available during office hours (Monday-Friday) 9.00am to 5.00pm AEST. Late applications will not be accepted.

Yes. Please refer to the Languages Other Than English page.

You can speak with our staff in your first language. Please telephone the Translating and Interpreting Service on 131 450 (local call anywhere in Australia) and ask to be connected with Creative Australia.

No. We do not accept applications submitted via post. Any material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your application online, please contact Artists Services.

No. We do not amend, correct, update or change any part of your application once it has been submitted. However, if you receive additional confirmations for activities or artists after the closing date you may alert us to these, and we may bring them to the attention of industry advisors at the review meeting. These updates could include confirmation that a proposed activity will take place, a partnership has been secured, or funding from another source has been received.

You can update us about such confirmations by contacting us. Briefly describe the nature of the confirmation and cite your application reference number.  You do not need to send us copies of confirmation emails from third parties – if we need to see evidence of the confirmation we will request it.

If you wish to update your application once it has been submitted, but the closing date has not yet passed, you can submit a new, updated application and request to withdraw the original one by emailing OperationsServiceDesk@creative.gov.au

Grant applications can be found and are submitted through our online system. To apply you must be registered in our application management system a minimum of two business days prior to the closing date.

Applicants will be notified of the outcome of their application approximately 12 weeks after the closing date. Please see the keys dates section of the guidelines for more information.

Yes. However you must be the applicant. Contact us to discuss your proposal prior to submitting your application.

No. This program supports Victorian circus and physical theatre practice only.

Applicants to both categories must be based in Victoria.

Following changes to the circus and physical theatre landscape in Victoria during 2021, Creative Australia and Creative Victoria are jointly managing new investments to support the circus and physical theatre sector, guided by the principles of the National Performing Arts Partnership Framework.

We define a ‘group’ as two or more individuals who do not form a legally constituted organisation. This can include co-collaborators and collectives. Groups are not eligible to apply to programs open only to organisations.

An ‘organisation’ is a legally constituted organisation that is registered or created by law. For example, incorporated associations, companies limited by guarantee or government statutory authorities are all defined as organisations. Organisations that are not legally constituted are not eligible to apply for funding in grant categories that are open to organisations only.

Organisations may be required to provide a certificate of incorporation or evidence of their current legal status. Funding programs for organisations are not intended for sole traders or partnerships.

Yes. However, the contact person for group applications must be an Australian citizen or permanent resident and based in Victoria.

No. Your organisation must be based in Victoria.

We provide funding to practising artists or arts workers. While you may not regularly earn income from your practice, you must be identified and recognised by your peers as a practising artist or arts worker. This may include cultural practitioners, editors, producers, curators and arts managers.

Organisations in receipt of this investment will be ineligible to apply to the September 2024 round of Arts Projects for Organisations. They may apply to this category from 2025.  

Eligibility will not affect recipients who are Individuals or groups; they may continue to apply to Arts Projects for Individuals and Groups.

No. If you have an overdue grant acquittal you will not be eligible to apply for any further grants.

No. Only Australian citizens and Australian permanent residents may apply for funding. Foreign nationals who are permitted to live and work in Australia by holding visas such as a Special Category visa or a Bridging visa are not eligible to apply.

Applications that focus solely on academic studies, or are for activities that are part of assessable coursework are unlikely to be successful with our assessment panels. Assessment panels are also unlikely to support applications requesting the costs of academic fees or courses.

If you wish to apply for study costs, explain to the panel how your project extends, or supplements, the course’s standard curriculum requirements. Also, bear in mind that your project will be assessed on artistic merit of the work.

If you are applying for funding to complete a training program, course, workshop or diploma, explain how doing so will impact positively on your career or practice.

While we can support screen-based art, we do not generally support activities associated with feature film, television or documentary. See Screen Australia, the Federal Government’s primary agency for production of Australian screen activity.

No, we do not offer quick response grants. Outside of our regular grants program, we do offer other grants and opportunities.

Yes. Early career artists are eligible to apply for funding through this category.

Your application will be reviewed by a panel of Industry Advisors.

Read more about this process here.

As a national arts funding body, all Creative Australia grant rounds are competitive. Success rates are usually between 15% and 20%.

Applicants to Operations for Organisations must include a two-year operational plan supported by an outline of your two-year artistic program. This document should be maximum of 5 pages and uploaded as support material for submission with your application.

Your operational plan should reflect the key goals and objectives for the organisation over the two-year period, and how you plan to achieve them. This may include:

• Operational timeline
• Staffing plan
• Resources required
• Top-level artistic program
• Other appliable and relevant information

Please identify confirmed activity within your plan.

The key elements of your plan, budget and responses to application questions should be aligned, to support the overall viability of your application.

Yes. Proposals must have a start date that falls after we notify you of the outcome of your application, and no later than two years from that date. We will notify you of the outcome of your application approximately 12 weeks after the closing date.

If you are applying to Operations for Organisations, you may choose to commence your activity between 1 July 2024 – 1 January 2025. Your two-year operational plan and budget should reflect this timeframe and planning.

No. However, applications involving venues and partners are likely to be more competitive if their involvement is confirmed.

Our staff are available to assist you in understanding the purpose of the grant, application requirements, and submitting your application. Staff can assist over email, phone, Microsoft Teams or Zoom. We cannot review application drafts.

Additional support can be discussed where needed. Where the additional support required is beyond the scope of what our staff can provide, we may recommend speaking to an appropriate organisation for further assistance.

The best applications are those where the voice of the artist comes through. Where possible you, ‘the artist’, should write your application. Your manager may administer the grant on your behalf to undertake the financial and reporting requirements.

If you are applying as an unincorporated entity, unincorporated association, or partnership you do not need to have an administrator for your grant. However, you must be able to provide an ABN and bank account that are in the group’s name. If you cannot do this, you must nominate an administrator. For more information about this, please contact us.

All individual or organisation grant applicants based in Australia must have an active Australian Business Number (ABN). Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account we pay the grant into. There are no exceptions to this rule. If you cannot provide an ABN and bank account that are in the same name as the applicant, you will need to nominate an administrator for your grant.

For more information about this, please contact Artists Services.

If applying to Operations for Organisations, please provide with your application your latest audited financial accounts, or equivalent financial data. For organisations that report on a calendar year basis this should be for 2023; for organisations who report on a financial year basis this should be 2022/2023.

Applicants to Operations for Organisations will also be required to provide a two-year budget in the excel template provided. This is available for download in the guidelines and application form. Upload your completed budget as support material with your application.

Projects and Capacity Building for Individuals and Groups:

The application form calculates your grant request as the difference between your total cash income, and your total cash costs. The gap between these two numbers is the grant request. In-kind contributions are not included in this calculation.

(Total cash costs) – (total cash income) = grant request.

For example:

($50,000 cash costs) – ($30,000 cash income) = $20,000 grant request.

Operations for Organisations:

Please enter the total two-year request in the budget summary. This figure must reflect the amount in the excel budget uploaded as support material.

We encourage you to seek funding from other sources to cover the complete costs of your proposal. While it does depend on the size of your grant request to us, we would expect that applicants with large grant requests would also secure funding from elsewhere to cover all costs associated with a large-scale proposal.

Grants can be considered income by Centrelink. The amount is generally assessed as a lump sum and could affect your Centrelink payment for the financial year. Artists who are running a business (even on a small scale) may have their grant treated differently. It is possible to have your grant paid to an administering body if you wish.

Applicants should contact Centrelink on 13 28 50 for advice. Additionally, Centrelink’s Financial Information Service (FIS) is an education and information service available to everyone in the community and may be of benefit to applicants who also receive assistance through the social security system. To contact FIS phone 13 23 00.

Grants paid by Creative Australia may be considered part of your income in a financial year and may be subject to tax. You must determine your own taxation liabilities. We suggest you consult your financial adviser or contact the Australian Taxation Office on 13 28 66.

Yes. We expect that artists professionally employed or engaged on funded activities will be paid for their work in line with industry standards. Payment of artist fees should be reflected in your application budget.

For more information, see payment of artists.

No. We encourage applicants whose proposals will take place in regional and remote locations to budget accurately and realistically, we recognise that costs may differ between regions and major cities.

If you are GST-registered when you receive a grant, Creative Australia will pay the grant amount plus GST. The budget provided in your application should be exclusive of GST.

Yes. Access costs are viewed as legitimate expenses and may be included in an applicant’s budget.
We recognise that funding may be required for access costs incurred for applicants with disability, or for costs associated with working with artists with disability who have access needs (e.g., use of an interpreter, translation services, specific technical equipment, or support worker/carer assistance). We encourage you to ensure that your work is accessible to everyone.

Therefore, your budgets may also include costs associated with making activities accessible to a wide range of people (e.g. performances using Auslan, captioning, audio description, temporary building adjustments, materials in other formats such as Braille or CD).

Yes. Creative Australia recognises that childcare needs may impede access to employment in the arts. Accordingly, childcare is a legitimate expense to include in an applicant’s budget.

Yes. Out-of-pocket expenses such as telephone calls or petrol for travel, are recognised as legitimate expenses and may be included in an applicant’s budget.

Yes. In-kind support refers to resources, goods and services (for example, use of a venue, materials, and/or people’s time) provided by yourself or others either free of charge, or below market value. Detailing in-kind costs in the budget is important as it gives industry advisors a full understanding of the viability of your project and levels of support you are receiving. In-kind costs are also an expense so, when you save your application, any in-kind income you included will auto-populate to the expenses side of the budget.

When choosing the artform assessment panel for your application, consider which group of assessors will have the experience and background to best appreciate its merits.  

If you are not sure which panel to choose, contact us. 

Use this section to introduce yourself, your project partners and your project aims. 

• Introduce yourself or your organisation in more detail. Don’t assume the assessors are familiar with your work. Talk about your background, how you work, and what you value. 
• Don’t use this section to simply list key achievements. You can attach a CV/bio that provides this information in the support material section. 

• Speak in your own voice, using the first person. 
• Be concise, clear, and succinct. Avoid jargon. Talk about the project in the way that you would with your peers and colleagues. 
• Use bullet points and subheadings where appropriate. 
• Avoid generalisations, repetition, and hyperbolic or unsubstantiated claims. 
• If you are applying on behalf of a group or organisation, use this section to talk about your key collaborators and partners. How does the group or organisation function creatively? What do each of its members bring to the whole? How do you work together? What drew you to working with each other? 
• If your project involves a major project partner, provide information about them and how they will be involved. 
• Describe the project clearly in terms of ‘what,’ ‘why’ and ‘how’. 
• Provide the context and background of your project. 
• Focus on what makes your project distinctive, original, and innovative. How is it different from your past work? What do you expect the impact of your project to be for you, the arts sector and Australian culture? 
• Make it easy for assessors to understand the creative rationale behind your project.  
• Describe your expected outcomes. 
• What are the ideas at the centre of your project? Why are those ideas exciting? 
• How will the public experience the project? 
• Explain the steps you are going to take to deliver your project.  
• Provide a clear, detailed, well-planned timetable in the ‘Activity Details’ section. Use this section to show the major milestones, events, and stages in your project. 
• Explain how your proposal is timely and time sensitive. 
• Situate the project within the context of your career progression, or your organisation’s long-term objectives. Explain where you have come from, where you are going, and why this project will help take you there. 
• Think about any questions and concerns that the assessors might have regarding your application. Try to answer these pre-emptively. 
• Leave as little room for doubt or ambiguity as possible. 
• Show that you have considered and planned for any risks associated with pandemic, flood, fire, or other force majeure events. 
• Choose the elective third assessment criterion that relates most directly to your project’s strengths. Your choice should reflect the main outcome of your project.  
• If your proposal involves working with First Nations artists, communities, or subject matter, you must provide evidence of genuine consultation and consent. It is essential to implement adhere to our First Nations Protocols and demonstrate the practical application of these in your budget by including appropriate fees for Elders and/or consultants. You can find the Protocols here.  
• If your project involves community engagement and participation, provide evidence of genuine community consultation and support. Be sure to outline your community engagement strategy and show that the community supports the project.  
• If you have any questions about your project, contact us. 

• Ask for what you need. Don’t underestimate the cost of delivering your project. 
• Pay all artists, including yourself, fairly. Where possible, use relevant industry awards and rates of pay. Show how you have calculated the wages and fees for those involved in the description field. 
• Be detailed and transparent.  
• Break down large budget items and show your calculations in the description field.  
• Where possible, diversify your income sources. 
• Include the value of in-kind contributions that are being offered to your project. In-kind contributions are goods or services that are offered free of charge or at a discounted rate. 
• Consider how you will provide accessibility assistance for audience members and project participants. Include those costs in your budget.  
• If you have any questions about your completing your budget, contact us. 

• Follow the limits set for support material in the published guidelines. 
• Use the ‘Support Material’ section to include CVs and bios from your key collaborators and partners. 
• Check your URLs to ensure that they work.
• Assessors will not access any URLs that require them to log in to, or sign up to, an online platform. 
• If you use a file hosting system such as Dropbox or WeTransfer, make sure your links are public and have not expired. 
• Supply high-quality, relevant support material. It should demonstrate the merit and ideas of your project. Where you have collaborators, include examples of their work. 
• Ensure your support material corroborates the claims you have made in the written component of your application. 
• Provide letters of support. These should demonstrate that your work is held in high regard by others, especially those involved in the project. 
• If you have any questions about your support material, contact us. 

• Reread your application carefully before you submit it, checking for errors. 
• Consider asking friends or colleagues who are familiar with your work to review your draft application. 
• If you are having trouble submitting your application, contact us well before the closing date and time. 

If your application is successful, you will receive an email telling you a grant is offered. You must then agree to the conditions of your grant, which represents our contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of this acceptance on file.

Standard grant conditions require you to, among other things:

• seek approval before making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
• respond to our requests for information about the project or grant
• satisfactorily account for how the grant is spent (if you do not you will be required to return all the money which you cannot satisfactorily account for)
• comply with all relevant laws
• acknowledge our support in all promotional material associated with the project, including use of the Creative Australia logo and a standard text of acknowledgement
• provide artistic and financial acquittal reports at the end of the project
• return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants.

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account we pay the funds into. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which we pay the funds  if the application is successful.

If we approve your application you will need to accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

After you accept the funding agreement, we will pay the grant directly into your nominated bank account within two weeks. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account, you can choose to have your grant administered by another individual or legally constituted organization. Please note this does not apply to Arts Projects – Organisations.

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must match the name of the applicant (or the administering body, if you have nominated one). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must match the name in which the ABN has been registered.

Logo downloads

When you have completed your project, you must acquit your grant by providing a grant report. The grant report provides detail on your funded activities and how the  funding was spent.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant report is where you tell us:

• how you spent your grant
• what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report, we will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants. We may also ask you to pay back all or part of the funding provided to you.

We use grant reports to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of Creative Australia. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations that receive multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via our arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch.

All recipients must acknowledge that Creative Australia provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged us.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through Creative Australia, its principal arts investment and advisory body. OR,

(Company Name) is assisted by the Australian Government through Creative Australia, its principal arts investment and advisory body.

Logos for download.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge Creative Australia funding.